Corrections and Law Enforcement Family Support
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
To research the effects of stress on law enforcement and correctional personnel and their families and disseminate the findings; identify and evaluate model programs that provide support services to law enforcement and correctional personnel and families; provide technical assistance and training programs to develop stress- reduction and family support programs to State and local law enforcement and correctional agencies; collect and disseminate information regarding family support, stress-reduction, and psychological services to State and local law enforcement and correctional organizations and other interested parties; determine issues to be researched by the Department of Justice and grant recipients.
Possible uses and use restrictions...
Corrections and Law Enforcement Family Support funds may be used by State or local law enforcement or corrections agencies and/or police or corrections unions to demonstrate innovative techniques for, to provide training on, or to conduct research on reducing stress in law enforcement or corrections organizations or experienced by law enforcement or correctional officers andor their families.
Who is eligible to apply...
State and local law enforcement or corrections agencies and organizations representing State or local law enforcement or correctional personnel including National, State, or local labor unions or associations representing commissioned State or local law enforcement correctional officers in contract negotiations or other employment matters in one or more law enforcement or corrections agencies may submit proposals. Other organizations such as universities, colleges, independent research enterprises, professional associations, hospitals, health care clinics, and counseling or other treatment service providers among others, while not eligible to submit proposals, may provide technical assistance in either a consulting or sub-contracting capacity to the applicant.
The applicant must submit a completed Application for Federal Assistance (Standard Form 424), including signed assurances that the applicant will comply with statutory and administrative requirements. The applicant is also required to submit a proposal describing the program for which funds are sought and explaining how the program will advance knowledge and/or the state of the art of practice in reducing stress for law enforcement officers and their families.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
Applicants must submit a complete Standard Form 424 and other information outlined in the Application Kit titled, Corrections and Law Enforcement Family Support: Solicitation for Research, Evaluation, Development and Demonstration Projects available through the U.S. Department of Justice Response Center at (800) 421- 6770, Telephone: (202) 307-1480, Fax: (202) 616-9249 or access the web site at www.ojp.usdoj.gov/nij.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Applications are awarded competitively on the basis of impact of the proposed demonstration or training program, and feasibility, originality, and economy of approach to the issue. A letter with copies of the grant award is sent to the applicant agency upon approval of the Office of Justice Programs. One copy of the grant award must be signed by the Authorized Grantee Official and returned to the Office of Justice Programs.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Consult the Application Kit.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Generally, applications will be approved or denied within 90 days following the deadline for receipt of a complete application.
Applicants are encouraged to review the Issues and Practices Report titled, "Developing a Law Enforcement Stress Program for Officers and Their Families", published by the National Institute of Justice in 1997 and available through the National Criminal Justice Reference Service (NCJRS) at telephone number 1-800- 851-3420. Applicants also should consult the office or official designated as the single point of contact in their State to find out if the State has selected this program for review and for information on the process the State requires when applying for Federal assistance. This program is excluded from coverage under E.O. 12372.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
This is a discretionary grant program and is not subject to appeal.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Awards are generally for singular demonstration or training programs, though renewals subject to available appropriations may be granted.
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
State and local law enforcement and corrections agencies and organizations representing State or local law enforcement or correctional personnel including National, State, or local labor unions or associations representing commissioned State or local law enforcement or corrections officers in contract negotiations or other employment matters in one or more law enforcement agencies may submit proposals. Other organizations such as universities, colleges, independent research enterprises, professional associations, hospitals, health care clinics, and counseling or other treatment service providers among others, while not eligible to submit proposals, may provide technical assistance in either a consulting or sub-contracting capacity to the applicant.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
The legislation specifies that a maximum of $100,000 may be awarded to a single law enforcement/correctional agency and that a maximum of $250,000 may be awarded to an organization representing law enforcement or corrections personnel.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Grants) FY 03 $1,328; FY 04 est $0; and FY 05 est $0.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Discretionary programs pertaining to critical incidence stress debriefings, chaplaincy services, peer support and counseling.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
The Law Enforcement Family Support Program is discovering innovative ways to prevent and treat the negative effects of stress experienced by law enforcement and correctional officers and their families. The program consists, among other development activities, of demonstration and research grants which are periodically awarded to State and local law enforcement and corrections agencies, or organizations (i.e., unions and associations) representing law enforcement and corrections personnel. In fiscal year 2000, fewer grants than expected were awarded due to decrease in innovative proposals from the field of law enforcement and the requirement for rigorous evaluation of all programs. Proposals that were funded focused primarily on programming for the managerial rather than line staff. Two grants were awarded for demonstration and training programs and will impact 571 supervisors and 420 officers and their families. Goals have shifted towards the development of a field test model for fiscal year 2001 to ensure accurate scientific testing of various program components. An external evaluation was selected to assist with the development and evaluation of the field test.
Criteria for selecting proposals...
Equitable distribution of assistance among the States, among urban and rural areas of the United States, and among urban and rural areas of a State.
Length and Time Phasing of Assistance
Awards are made for 12 to 18 months.
Formula and Matching Requirements
Law enforcement and correctional agencies are required to match all Federal funds with an equal amount of cash or inkind goods or services from nonfederal sources.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Semiannual financial and progress reports are required. In addition, a final report including a 2,500 word Executive Summary and a complete set of any machine-readable data generated in the course of the demonstration or training program is due to the National Institute of Justice within 30 days of completion of the grant period.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
All organizations that expend financial assistance of $300,000 or more in any fiscal year must have a single audit for that year in accordance with OMB Circular No. A-133, as amended, unless the audit condition on the award says otherwise. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
In accordance with the requirement set forth in 28 CFR, parts 66 and 70, grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least 3 years following the close of the most recent audit.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Violent Crime Control and Law Enforcement Act of 1994, Title XXI, Subtitle B, Section 210201, Public Law 103-322.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
OJP Financial Guide. Program implementation manual is available from the National Criminal Justice Reference Service, P.O. Box 6000, Rockville, Maryland 20850, 1-800-851-3420.